ApparelX, Fashion

To dress their clients’ staff within the agreed lead times is paramount for Incorporatewear.

Customer: Incorporatewear 

Product: Syscom ERP (Now ApparelX)

  • Designing and supplying corporate clothing, work wear, and uniforms.

  • Uses Syscom ERP (Now ApparelX).

  • Automatically uploads website orders into the system.

  • Wardrobe management modules helps provide excellent service to wearers.

  • Automatic replenishment process.

  • Caters for bespoke requirements including embroidery and alterations.



For more than 20 years, Incorporatewear has been developing inspirational corporate clothing, work wear, and uniforms for a host of blue-chip clients. Turning over £26million, Incorporatewear is the premier corporate uniform supplier in the UK.

The company supplies corporate wear and work wear to over 250,000 employees of clients such as Barclays Bank, Virgin Atlantic and Marks & Spencer. Client retention is paramount to Incorporatewear’s business culture. As a testament to this, the firm is naturally proud of its loyal customers who regularly renew and extend their contracts. Incorporatewear puts this down to a focus on excellence, whether this is in providing bespoke designs, flexible supply, or dedicated client services.

Original bespoke clothing is designed at Incorporatewear’s head office. Their high-quality garments are produced using state-of-the-art bespoke fabrics by manufacturers both in the UK, Europe, and the Far East. Incorporatewear also regularly meets client requests for technically advanced, high-performance nano-fabrics and re-cycled alternatives.

SyscomERP has been integrated throughout the whole of Incorporatewear's business since 2009 - operating across Sales, Manufacturing, Distribution and Finance.

Sales Order Processing

Electronic Data Interchange (EDI) is enabled to automatically upload Incorporatewear’s website orders into SyscomERP for processing, helping to eliminate order entry errors. Automatic order acknowledgements are sent to clients to keep them informed, which helps provide great customer service – a key part of Incorporatewear’s philosophy.

Wardrobe Management

One of the key modules that Incorporatewear uses is Wardrobe Management. Wardrobe Management can be points-, garment-, or price-based and handles structured entitlement and rule-driven order profiles, providing total control over the order entry and contract processes. It is used to track client enquiries and provides a history of events. Each Wardrobe is connected to a grade of staff. Wardrobes can be linked to employee records automatically via an auto-import routine to set up service contracts.

“Wardrobe Management is vital and helps us to service wearers to a high standard. The module handles new starters and staff turnover well and copes with organic growth or decline for our clients”.

Chris Wood, Managing Director, Incorporatewear.

SyscomERP Wardrobe Management provides Incorporatewear with a wearer history enquiry functionality, allowing multiple search criteria and sort options. This allows their helpdesk staff to be fully informed whilst dealing swiftly with customer enquiries, resulting in high levels of customer service.

SyscomERP Web Wardrobe provides Incorporatewear with the ability for uniform wearers to order from their own wardrobe allocation on-line through secure tailored log-ins. Images and information can be pulled through from SyscomERP, making it easy for their staff to set up a wardrobe web portal. Messages and statements including T&C’s can be added to accept before placing an order if this is a requirement for any client.

Where items are required to be supplied locally to the client operation, SyscomERP runs a replenishment process to top up stock levels at client sites based upon minimum/maximum stock levels (for example, different airport locations). Syscom Web Wardrobe together with the Warehousing module caters for this. Purchasing of uniforms can be controlled on an individual, departmental, branch, or regional level.

For those clients who have special bespoke requirements, a back-to-back order is created by SyscomERP. Works Orders in the SyscomERP Manufacturing module is used by Incorporatewear to process in-house embroidery and alterations.

Unisex Wardrobe and PPE items can be monitored over time to control when a replacement item is due. If the wearer needs to return the old item before being issued with a replacement, then the system handles this too, ensuring that items are recycled or disposed of according to company rules and regulations.

Software Support

Syscom continue to work closely with Incorporatewear to ensure their ERP software meets their requirements. Most recently, an upgrade to the latest version of Syscom ERP and a FedEx courier integration have been a project we have collaborated on.

Note: ApparelX is the latest version of Syscom ERP.  Find out more here.

Further Information

Find out more about the product from this case study, ApparelX, and how Syscom can support the Fashion & Uniform industry.

ApparelX: Cover Image

Product: ApparelX

A modern suite of business applications designed for the apparel and textiles industries.

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Uniform Management Software

Find out more about the wardrobe management module of ApparelX that supports Incorporatewear.

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